Hinckley Triumph Owners Club Handbook

Unincorporated association

 

1. Name

   1. The name of the Club is the Hinckley Triumph Owners Club, also abbreviated to HTOC.

2. Status

   1. HTOC is an unincorporated association which is run exclusively for the benefit of its members.

   2. HTOC is a not-for profit organisation which does not trade or carry on any business.

3. Aims and objectives

   1. HTOC’s aims and objectives are to support Hinckley Triumph Motorcycle owners, pillions and enthusiasts by enabling members and followers to share experience and knowledge both online and in person.

   2. HTOC provide forums for its members and followers to create and share content online and to participate in social networking via its online presence, and also offers the opportunity for members and followers to meet in person at social gatherings such as regular local meetings, as well as national and international rallies and charitable events.

4. Membership and Fees

   1. Membership should consist of officers and members of the club.

   2. All members are subject to the regulations of this handbook, and by joining the club will be deemed to accept these regulations that the club has adopted.

   3. There is only one category of membership; Full Membership.

   4. Membership of HTOC shall be open to individuals who own, or have previously owned, a Triumph Motorcycle of any description and their respective pillions.

   5. HTOC offer a lifetime membership with a single one-off fee. This fee will be agreed annually at the Annual General Meeting (also referred to as the AGM) and may only be varied with a majority of the voting members in attendance at the AGM.

   6. Paid members are able to access discounts from an assortment of parts, accessories, and clothing suppliers via our website: https://www.htoc.co.uk/discountsclub. However, please note that the club in no way endorses these products or service and it is up to the member to determine that the product meets their requirements and is fit for purpose.

   7. Memberships can be purchased from the HTOC shop which can be found at

   8. On occasion, it may be necessary to terminate the membership of any individual that causes bad feeling at the club or brings HTOC into disrepute, whether that is online or in person. Membership will only be terminated if all of the appointed officers agree with the decision.

1. Appointed officers

   1. There are 15 appointed officers of the club that make up the committee as follows:

International Executive President and Chairperson

Vice President(s)

Club Secretary

Membership secretary

Treasurer

 

UK President

UK Vice President(s)

Events Coordinator (UK)

Club discount secretary (UK)

 

Germany President

Germany Vice President(s)

Events Coordinator (G)

Club discount secretary (G)

 

Ladies President

Ladies Vice President(s)

1. A description of these roles can be found at Appendix 1.

2. A member may hold more than one role simultaneously, however will only be able to vote once.

3. Additionally, the committee have the powers to appoint a committee member without portfolio as necessary, to fulfil its business. Committee members without portfolio should not exceed more than two in number.

4. There will be a minimum of one AGM held each year, and all members in attendance at the AGM will be entitled to one vote. The quorum required for business to be agreed at the AGM is 8.

5. All members of the committee must be full current active participants of HTOC and a current rider or pillion and owner of a Triumph Motorcycle. An active participant is someone who has been a member for at least 12 months and has attended HTOC events during that period.

6. No person shall be appointed as a member of the committee who is disqualified under the provisions of clauses 4.8. or 5.7.

7. A member of the committee shall cease to hold office if he or she:

   1. Ceases to be a full current member of the Club;

   2. Becomes incapable by reason of mental disorder, illness or injury of managing and administering his or her own affairs;

   3. Is absent without permission of the committee from all meetings held within a period of six months AND the committee resolve that his or her office be vacated;

   4. Gives notice to the committee that he or she wishes to resign with effect from a date at least one month after the date of the notice (unless there are exceptional reasons for shorter notice).

   5. Is considered unfit for the position by the remaining members of the committee, of which all must agree. No notice is required for this dismissal to be actioned.

1. Authority

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